We take your data as seriously and we’re committed to respecting and safeguarding your privacy and the personal information that you give us.
We collect your personal information when you interact with us and use our website. This policy details the information that we collect about you, why and how we use that information, your rights regarding that information and how you can update it.
We may make changes to this policy from time to time, so it’s worth checking back occasionally to make sure you’re happy.
We collect the relevant data to ensure that we are meeting our legal obligation set out by Ofsted, to ensure the safeguarding
of your child.
Our registration data is collected and stored in a locked filing cupboard. It is transferred to our secure third party storage
system called Baby’s Days that we use in order to communicate with our clients and satisfy our Ofsted obligations. Please
What data do we collect?
The data we collect is set out in our registration form. This includes names and addresses,
details relating to health or religious information, or digital images. We use in house company tables to record this
information that are locked away at the end of each evening in the office.
How is it stored?
The paper based data is stored in a locked cabinet. The electronic information is stored on our third- party software called Baby’s Days to whom we have a contract and they also have their GDPR policy
Where do we get it from?
Our paper registration form, online registration form and on our company tablets
How we ensure it’s kept private?
Registration forms are handed by the client to management who will then load the data on our system and then file the paper forms. Only management can access these forms as they have the necessary administration access to the system and is password protected
Who do we share the data with?
We do not share this information with anyone who is not associated your particular registration, unless it is a legislative requirement.
What do we use the data for?
We use the information for child safeguarding, development, and parent information for billing and communication.
How do we communicate with you?
We always require a written confirmation via email when requesting changes. This is via standard encrypted email, and will only contain non sensitive information. We will use Baby’s Days to advise of your children’s development, pictures and Day Care news that clients can log on to using a secure password protected link.
We are required under EYFS duties, for the health and well-being of children to have emergency contact details for all children attending our setting in case of emergency when unable to contact parents directly. Where you provide personal information relating to other people for emergency contact information, please ensure that you draw this Policy to their attention as it will also govern our use of their personal information. We will only ever use this personal information for its intended purpose.
In order to comply with regulatory frameworks and inspectorates across the UK, there is a large amount of data that we must
hold and maintain. These legal obligations override GDPR and therefore you do not need consent to collect certain data from
your parents or children.
If you have any questions regarding this policy, you can send them to firstname.lastname@example.org or you can call us on
020 8883 1394.
You should note that you have certain rights under this Policy, including to object to certain uses of your personal information. Further details are set out in the relevant parts of the Policy.
In the rare situation where any documentation is required to be sent to you will be sent for you to review as a link using encrypted secure cloud based software
Is Little Crickets Day Care a Secure Site?
As a company that does have online website, we understand the importance of security. That’s why we have a number of highly secure systems in place to give you confidence when you give us personal information, such as your personal details, address or telephone number.
We use Secure Socket Layer (SSL) technology to encrypt your details whilst they travel from your computer to our system. This ensures your personal details are kept private except where we have advised you otherwise in our terms and conditions.
SSL (Secure Sockets Layer) is a standard security technology for establishing an encrypted link between a server and a client-typically a web server (website) and a browser; or a mail server and a mail client (e.g., Outlook).
SSL allows sensitive information such as credit card numbers, social security numbers, and login credentials to be transmitted securely.
We store your personal details on a secure encrypted server that is not accessible via the internet.
The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.
Your Data Protection Officers are Callum Wear and Chris Bennett
This policy will be reviewed annually by the Data Protection Officers and Management